Welcome to the next post in my “Private School Paperwork” series!
This one is kind of boring but, like I said, I like forms and creating them. You can easily make your own, but if you don’t want to or like to, you are welcome to use mine! All you need to do is email me at firstname.lastname@example.org and I’ll send you the file.
Here’s a picture of the “Faculty List & Qualifications” form I made for my school. It’s one of the forms every private school needs to keep in its files.
In the state of California, private school teachers must be “capable of teaching”. What qualifies one to teach is determined by each school individually. A larger “for-profit” or church school may require a teaching credential or degree, but they are not required to do so by law. Your school can set its own qualifications for its teachers as well. So, did you finish high school? Go to college? Some college? Run a business, work a job, volunteer somewhere? Think about your own resume. What do you think makes you a person qualified to pass along information to your own children? You can put as little or as much information as you please on this form, but I consider it a good exercise to build up our confidence, especially when we are first getting started. Also, it isn’t required that your teachers be finger-printed or have a background check since the only students at the school are related to the teacher.
Once your new private school has a name and you’ve “hired” a teacher, you’re ready to enroll a student! Private schools in California are required to keep certain information about each student at their school. When you enroll in any school, that school creates a file and collects that data for their records. When you transfer from one school to another, that file is requested by the new school and kept with any new records from that school. Elementary school records don’t have much in them when you’re homeschooling privately. Mine have the enrollment form and related documents, attendance records, a list of subjects studied each year, and any report cards I may have generated. If you’re pulling your child out of another school and enrolling him in yours, you’ll be asking for that file and it will be interesting to see what the school kept on file for your child. When I pulled my son from 1st grade after Kinder, there was little there, of course.
The documents that must be on file (Cummulative File) with a student at his school are the following:
-Enrollment form including the legal name of student, date of birth, sex of pupil, and name and address of the parents.
-Copy of birth certificate.
-Entering and leaving date of each school year. This can be on the “report card”.
-Subjects taken during each year. This can be in the form of a “report card”.
-Marks, grades or credits if given. Marks or credits toward high school graduation.
-Date of high school graduation or CHSPE, GED equivalent.
-Health and Immunization Records.
-Attendance Records, indicating every absence of a half day or more.
Here is a picture of my Enrollment Form. Again, you’re welcome to use it if you like, just shoot me an email.