Homeschoolers are notorious for two things: being late and backing out. It can be incredibly frustrating for people that attempt to organize a group tour or field trip. I think there are two things we can do to minimize the effects.
The first one is for the organizers themselves. We need to understand that a few of the reasons most people decide not to send their kids to school are because they are fairly independent people and they desire more flexibility with their schedule. An even bigger reason is that they hope to focus on their child’s individual needs instead of the groups. We need to remember that when we schedule an event and people sign up. Things we can do are:
- Be sure to let people know as far in advance as possible. The farther out we plan, the more likely they are to have time for it. And send reminders as the event gets closer; i.e. one month out, two weeks out, one week out.
- Give them an excess of information about the event. When? Where? How much per person? Do parents need to pay too, or just students? Do we need to stay together as a group when we get there, or can we enter together and go at our own pace? Do we need to pay in advance or have cash on hand when we get there? Can younger or older siblings come?
- Know that some will back out and plan accordingly. If you need a minimum group size, be sure you have more than enough. If there will be no refunds after a certain date, be sure to say so right up front.
The second one is for those that sign up for these events. We need to remember that in homeschooling groups, it is typically another parent setting up a field trip, not a paid professional. Typically, a parent finds something interesting they’d like their children to attend, so they voluntarily take time and energy away from their own families to set up and organize a trip for a whole group. They are just as busy as you are and just as dedicated to homeschooling their own kids. They are not professionals. They have the same faults that you have. They may not be as organized and communicative as they hoped they would be. So we all need to be a little understanding when things don’t get done perfectly.
Here are some things to think about it before we sign up in the first place.
- Is this going to be something my kids actually want to do? You may be interested in the tour of a nice art museum, but your toddler and six year old may not be. Interest is so important in successful homeschooling. Uninterested kids can be terribly distracting to others who might be very interested in the topic. We need to be respectful of other families attending.
- Is this something my family can do on our own? I love live shows, art and history museums, and parks but sometimes my sons are interested in other things. I want them to experience other cultures, different kinds of art, live performances, etc. These things can sometimes be experienced much cheaper if we are able to get a group/school ticket and we have to take advantage of that. But sometimes it’s only a few dollars more to experience things on our own. It may be worth that extra money to be on our own time table. Check the website of the event you’re thinking of attending and see if you can’t swing going on your own as a family instead of a group.
- Where is it? Will it be worth the drive? Is this event too early/late in the day for my family’s lifestyle? I’ve done this a thousand times. I get invited to an event, see that it starts at 9am, decide it’s no problem for us, and sign up. Then I see that it is over two hours away with traffic making it sometimes three hours. We’ll need to be up by 5am, dress and eat, and be in the car by 6am to get there in time. Be sure to look at how far away the event is and what time it starts. And don’t forget to schedule in “getting moving” time, especially for the little ones. One of my sons has no problem waking up and getting in the car to go somewhere, but the other one needs at least an hour to wake up before he can even think of getting ready to go. That’s one of the best parts of homeschooling, the fact that we can cater to our own styles. We use these “school age” years to help our children learn their needs and get them met on their own, conforming to what everyone else is doing only when we feel it’s something very worth while.
- Remember when we sign up that we are making a “commitment”. It’s understandable when life gets in the way and we can’t make it to something we signed up for. Kids get sick, cars break down; that’s just life. The fact that you just don’t feel like getting the kids together and moving around that day isn’t an excuse to back out. The rest of the group may be counting on getting that minimum number of people to get their group discount.
Above all we all need to be extra polite, kind, and communicative when we plan and when we attend field trips with our homeschool friends. We are all working outside the box and could probably use some kind words of support even when things aren’t going as smoothly as we had hoped. If you have to cancel, let the organizer know as soon as humanly possible and be understanding when you don’t get a refund. They probably have no control over that and if they did refund you, it might have to come from their own pocket. If you’re organizing and attendees are backing out more than you figured they would, try to be kind and compassionate about their reasons. They may not be good reasons to you, but they are to them.
Group tickets, field trips, tours, and other events are a big part of what makes homeschooling so much fun. Let’s try to keep it friendly. The more fun it seems, the more people will want to plan more of them and that is great for ALL of us!